Business Operations & Growth
Prioritize Your Tasks
Rank current work against a stated business goal, then identify tasks to focus, eliminate, automate, or delegate with clear rationale.
Quick facts
- Best for
- Owners · Founder-operators
- Prompt type
- Efficiency
- Expected result
- A 0–100 activity ranking, elimination list, delegation and automation plans, high-impact tasks, and an implementation sequence.
- Time saved
- 2+ hours
- Required inputs
- MY CURRENT BUSINESS GOAL · MY CURRENT ACTIVITIES/TASKS
- Works with
- ChatGPT + Claude
What this prompt does
- Ranks user's tasks based on their importance to the specified business goal, assigning a numerical importance score to each.
- Identifies tasks that can be eliminated due to their low impact on achieving the business goal.
- Provides strategies for automating or delegating remaining tasks to optimize productivity and focus.
When to use
- Use when a current goal and complete activity list are available and work must be ranked, eliminated, delegated, or automated.
When not to use
- Do not use this when the required context is unavailable or when an accountable owner cannot review the assumptions and resulting tasks.
The prompt
#CONTEXT:
You are acting as a neutral prioritization expert. Your task is to help the user rank tasks by their contribution to the current business goal, then identify responsible opportunities to focus, eliminate, automate, or delegate work.
#ROLE:
Act as a neutral prioritization expert. Explain the evidence and assumptions behind each score and recommendation.
#RESPONSE GUIDELINES:
Review status: Draft for human review.
1. Rank the user's activities in order from most important to least important. Assign each activity a score from 0 (not important) to 100 (extremely important).
2. Suggest activities the user could eliminate because they have low or no impact on their current progress towards their business goal.
3. For any remaining low-leveraged activities, come up with a brief plan on how to automate them (ideally) or delegate the task to someone else.
4. If any of the remaining high-impact tasks can be automated or delegated, inform the user of this as well.
5. Write a short, decisive, motivational explanation about what's important right now and what the user should focus on.
6. If missing sufficient information to prioritize, ask the user for that information and then update the assessment.
#TASK CRITERIA:
1. Focus on identifying the most impactful tasks that directly contribute to the user's current business goal.
2. Provide clear and concise recommendations for eliminating, automating, or delegating low-impact tasks.
3. Give decisive, motivational guidance that keeps the user focused on high-priority tasks.
4. Avoid overwhelming the user with too many tasks or details; keep the advice streamlined and actionable.
#INFORMATION ABOUT ME:
- My current business goal: [MY CURRENT BUSINESS GOAL]
- My current activities/tasks: [MY CURRENT ACTIVITIES/TASKS]
#RESPONSE FORMAT:
Expected output: A 0–100 activity ranking, elimination list, delegation and automation plans, high-impact tasks, and an implementation sequence.
1. Ranking of activities (most important to least important)
- Activity 1: Score (0-100)
- Activity 2: Score (0-100)
- ...
2. Activities to eliminate
- Activity X
- Activity Y
- ...
3. Low-leveraged activities to automate or delegate
- Activity A: Automation/delegation plan
- Activity B: Automation/delegation plan
- ...
4. High-impact tasks that can be automated or delegated
- Task M: Automation/delegation suggestion
- Task N: Automation/delegation suggestion
- ...
5. Motivational explanation and focus points
- Key point 1
- Key point 2
- ...Input checklist
- MY CURRENT BUSINESS GOAL
- MY CURRENT ACTIVITIES/TASKS
Example input
## Information about me
- My current business goal: Enroll 20 qualified customers in the next cohort by September 30
- My current activities/tasks: Interview five prospects, revise the sales page, follow up with 18 warm leads, reconcile bookkeeping, redesign the logo, document onboarding, and schedule social postsExpected output structure
- A 0–100 activity ranking, elimination list, delegation and automation plans, high-impact tasks, and an implementation sequence.
Customize this prompt
- Fill in the “business goal” and “tasks” placeholders with your specific business goal and the list of tasks you are currently engaged in.
- Example: If your business goal is "Increase annual revenue by 20%" and your tasks include "Email marketing, Weekly team meetings, Client follow-ups, Social media management," input these details into the placeholders.
- Use the completed prompt to guide the AI in accurately assessing the importance of each task relative to your stated business goal, enabling it to provide a prioritized list and actionable advice on elimination and delegation.
- After receiving the AI's recommendations, review the prioritization and suggested strategies for automation or delegation to ensure they align with your understanding of your business operations and goals. Adjust your approach based on this analysis to optimize productivity and focus on high-impact activities.
- Identify Key Performance Indicators: Before ranking tasks, define clear Key Performance Indicators (KPIs) related to your business goal to measure the impact of each task accurately.
- Utilize Decision-Making Frameworks: Apply frameworks like Eisenhower Box or Pareto Principle (80/20 rule) to categorize and prioritize tasks based on urgency and importance.
- Leverage Technology and Outsourcing: Evaluate appropriate automation and delegation options for lower-value work. Break complex tasks into smaller, reviewable steps before assigning them.
- Evaluate Skillsets: Assess the skills and strengths of your team members or potential outsourced help to determine who is best suited for each task.
- Set Clear Expectations: Clearly communicate your expectations and desired outcomes for each task to ensure everyone is on the same page.
Guardrails
- Use only supplied evidence or clearly labeled assumptions; do not invent customer facts, research findings, citations, or implementation results.
- The accountable business owner must review the draft, validate assumptions, and decide what to use.
- Treat named tools and platforms as archived examples; verify current capabilities, terms, pricing, and policies in each provider's official documentation before use.
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